Project Management: Commonwealth Games Opening Ceremony

Project Management Commonwealth Games Opening Ceremony1. Executive SummaryThe foresee plan is for the the forth feeler Common wealth games schedule to be held during the months of July August in 2014, in Glasgow. The official handing over give take place on the 14th of October 2010,when Delhi in India will handover offici exclusivelyy to the metropolis of Glasgow in Scotland, thus appointing Scotland as the Host country for the 2014 Common Wealth Games. It is to be noted that this payoff will be the largest multisport outlet ever to be held in ScotlandThus this report implicates only of the opening rites Schedule plan, resource tout ensembleocation and the exist to be effect.2. Project Introduction scopeThe recent reaping of multi sports as an industry around the world stand fors that the earthagement john no longer be commercials. Events such as the commonwealth games, have a large impact on their communities and, in some cases, the whole country. Thus it is a must to keep in mind through tabu the planning functioning that this is the first eon the country is hosting such and event and it shall have an impact to the country.This is a service based scheduling dispatch according to that the initial worry which I will propose will have the following scope which is needed to be completed to be successful in this events opening ceremony.Events fancy up the Events listFind the Human resource by eventsFind the Items the need in each resource (Dress, Transport and etc..)Analyze the risk and exciting of event with professionalsFind the time of event executionCheck the events identification (Traditional,etc)SecurityCheck the security availability in the location need to be apportionPrepare high security zone in VIP guestFacilitate the vehicle parkingOpening ceremony All task Analyzing billet GuestPrepare the chairs and audience resourceEntrance and Exit pointGuest area allocationFood and beverageinvitationSchedule Time duckEvent list preparationAll ocate Resource to eventsAllocate time to each and all time /prepare scheduleMediaInvite an mediaProvide a food and beverageSupply the technical need (internet, power)Facilitate an location in ground areaPhysical resourceElectricityEvent Items professed(prenominal) support3. ObjectiveTo find all resource on timeAccurate time estimation is vital in project management. The deuce important reasons for estimating time is vital as Time estimates drive the setting of dead lines for delivery of project and also the determination of pricing of projects and its profitability can be estimated.Thus finding all resources on time is very essential to carry on the project without delay as timing is important in an event like this as it has international criticism later on.To portion funds according to budgetAllocation of funds according to budget is a vital aspect, as it is an important tool needed in running a business in a proper manner. The allocation of funds should be done in such away tha t each responsible person can run the area smoothly without any interruption.To schedule all ceremony event on time without any delayScheduling all events without a delay is very important as any delay occurring can cause disruption and run to high criticism. Prior to the main event rehersaling of the event should be done. When the rehersaling is done each aspect should be rehearsed without leaving out any event. Thus the in a higher place could be avoided.Reduce events errorsFacilitate all participant to good serviceA specialized committee should be allocated the above task, of looking into the needs of the participants and giving them the best service. It is a must to keep in mind this is the event of the participants rather than the spectators. Allocation of fleshly force is a must to keep the reduction of the above.4. Measure of Successful level and Recommendation for Each task /Plan and out comes stick out/planExecution instalmentTesting1. Event activity design2. Design Dres s3. Allocate the physical resource (music, Dress, Light)4. Train the persons5. Task allocate (Sub con)1 scheme conformity2. Get reference form 3rd party3. Prepare the schedule4. Find the resource5. Evaluation and selection1 .Events Activity strain with time2. Physical resource test3. Schedule test with time4Recovery test (Disaster)1 Fixed the date time for each activity events2. Fix all resource on time (physical human)3. Execute according to tested scheduleOpening Ceremony1. Schedule monitoring and evaluating report1 .Events Activity test Report with Reasal2. Physical resource test Report3. Schedule test with time test report4. Recovery test plan (Disaster)1 proposal Acceptance2. budget Approval3. Schedule and Activity and Event Report4. Resource Supplier report1. Design Aspect of event and activity (Document and Demos)2. Design Dress (Dummy)3. Allocate the physical resource (music, Dress, Light) Demonstration4. Train the persons plan and schedule5. Resource plan and resour ce requirement5.1 financial requirement analyses5.1.1 Budget for the opening ceremonyOverall opening ceremony should be allocated in 800 million. In Glasgow 2014 Common wealth Games committee, (Reference in organization committee Budget allocation document)According to allocated overall budget allocation in 800 Million we will propose our proposal profitability of our plan would be instead satis doery.5.2.1 Variable hail breakdown and overall totalThis allocated budget should be dividing via the major Task event wise. This variable cost breakdown is based on the already allocated budget. here is the variable cost breakdown(All the values based on Millions)Variable cost breakdownTask/EventActual costAllocated cost provide cost100100Events cost200250Media cost Entertainment2525Security5055Location Guest1015Food Beverage100120Transport150160Total635755Analyzing of the cost estimationHere graph is explained all the class in allocated cost and actual cost variance.1 .Staff cost is f ixed as I will explain it further in the organizational graph how the staff should be allocated in the project. afterwards analyze I will fix the cost.2. Event cost is variance because some creative events, equipments and rehearsal cost should vary, that the main reason to increase an additional 50 for it.3 Media cost should be fixed. There should not be any risk for it4. Security, food and beguile cost should add some additions .because these are depended on the guest and humans to be involved their activities.Finally analyse all the expenditure additionally allocate a 120 Million for the risk factor wise.This should be variance cost for this.5.1.3 Revenue breakdown and overall totalSince the ceremony revenue is coming in as fallowing category based.TicketingSuwannees and AdvertisementGround banners and AdvertisementSponsorsAdditionally in country has non profitable benefits on tourism.Total estimation is all the scratch should be 130 Million.Finally revenue should be in 175 Mi llion.5.2 physical requirement analysesPhysical resources AllocationLocation its resourceAllocation of resources will be predicted according to the requirements. Initially we analyze the location and its requirement. Location already decides and its resource should be available. Only need to identify repair and reconstruction points of it. After initial assessment all the reconstruct part and modification done by government .that mean I am not going to cast its cost and allocation, Because its up to commonwealth standard achieving through the downstairs supervisor on government and Olympic committee.Ceremony Entertainment and EventsOther Ceremony recreation and cultural and traditional events some expectation in physical equipment items, this is contributing with the one of sub contractor and service provider. Already that ceremony frolic and event design committee proposal send to sub contractors to get quotation from them. Its basically going under the allocated budget. Becau se initial easements already done by entertainment and event committee. returns and SupplyAll other services should be contracted out to sub party. All sub contactors and their services should be evolved by physical resource evaluation committee. Food, transport, security, Entertainment an equipment supliers, electricityetc All these suppliers have to submit their proposal under evaluation committee satisfactory.Standards and Quality of servicesThis part should be maintained by the commonwealth country sports comate members. Their already provide the standards which have to be maintain for us. Evaluation committee evaluate all these under maintain of these standards.5.3 Human resource requirement analysisWe get divide in major in all HR resource in two categories. One is Project staff and organizing committee other one is out sauce persons who are the consult of the Events and activities. All the outsource consultants are engageing with us a part time.5.3.1 Work break down social organisationOpening ceremonyFood and BeverageResourceEvents ActivityLocation and Ground prerequisiteDecorationPhysical resourceFurnitureTraditional DanceHuman resourceEvent itemsEvents ActorsCreative DancePowerMusic itemsMusicDancers pissingLightning relevant EventArea special featureGround DecorateSingersMusiciansPower supplierSecurityGround suppliersDesignersThis work break down structure should be view ad all Major activity tasks have to do in this ceremony process. This may provide a series of work brak downstrcture for planning and all implementation Events in ceremony.Each and each circumstance of the ceremony project and objectives this should be evaluated.This is providing a benchmark by which quality for the project process can be assessed and level can be successful.6. Scheduling and Time plan6.1 Recommended timings from October 2014 to the opening ceremonyWe are plan out to range as 15th of Arial 2014 in the project. We can finalize it 20 the July2014. If it can be ex ecute 23 July 2014 to on word. Execution plan is 2 days final set up preparation .and Ready for final execution on opening ceremony on 23rd July 20146.1.1 Gantt chart and Key milepost6.1.2 Risk Analysis in Time FrameWe decide to finish all the work and ready for ceremony in 1st 20 the July2014. That mean we handle finally 3days risk mitigation on the final execution.And other thing is most of the activity task going on par rally. non depend on other task .that plan should be mitigate the time risk of the project.And other thing in Resource evaluation and physical resource allocation we get finish mid of September. Lighting, music, ground setup, activity basic set up. That is very impotent to reduce the Technical risk and the man power risk and also can mitigate the Disaster recovery in the ceremony time.7. Task and Person allocation7.1 Task and allocated Team social organization7.2 Organizational Breakdown structureProject theater directorSupply managerProgram managerHR managerC oordination managerAdmin coordinatorHR communicate companionEvent and Activity DesignerResource finderEvaluation Committee CoordinatorService lend assistantHR coordinatorsMedia coordinatorSecurity CoordinatorPhysical resource supply assistantProject managerFood Beverage coordinatorSecluded and Time makerPhysical resource coordinatorAdditionally have a consultant on the ceremony event and activities as fawning professionalsArtifact and designsLightingSoundsDancing and songs8. Work procedure8.1 Procurement management approachesThe Procurement management plan should be defined to clearly identify the all task and the responsibilities for Procurement from the beginning to the end of the project .The project manager will work with the project team, contractors, supply department, and other key players to manage the Procurement activities. In order to our team structure all the managers (program, HR, Coordination and supply) responsible for their department wise activities to beginnin g to end of this project.Every department should be submitting their request as fallowing format. Supply manager have to be responsible to check with purchasing for each and every Items and service.Item/Servicejustificationneeded by/ dateAuthorized to approve purchases for the project teamProject manager warnapriya wijesundaraSupply Manager Lasantha balasuriyaPurchasing officer nalin weerasingha8.2 Contractors and subcontractors managing then first step in the contract approval process is to determine what items or services will require Procurement from outside. Then each and every department managers need to request what are they need service and items from project manager. Manager will evaluate it with an head of department managers and suplymanager the call to get quotation from out side vendors. And also need to finalize this with evaluation committee members with Olympic committee member in commonwealth.Vendors must have as fallows in front start all the contractors should b e need to register in the government ministry of import and export and construction in Scotland.Vendors have to submit their proposal include their service, cost and Items and their history of customers.All the Item and service need to up to evaluation committee standard.8.3 Standard of maintain sub contractors Evaluation for Each projectThis section will explain the evaluation for the each and every service with vendors. Based on the following decision criteria Procurement manager, project manager, Purchasing manager and the international committee member evaluate all service and Items Here is the area as we get evaluateAbility of the vendor to provide all items by the required delivery dateQualityCostExpected delivery dateComparison of outsourced cost versus in-sourcingPast performance9. ConclusionTo quit this proposal this project based on organizing the opening ceremony on Glasgow 2014 Commonwealth Games we will estimate all based on as initially 800 Million Dollars. After reve nue analyzing we will think to take a 135 Million. As our suggestion is it can be done 755 Million.Our risk factor is 120 Million. The 120 Million is vary on the Glasgow 2014 Common wealth Games evaluation committee suggestion and request.This shows that the ratio of profitability of our plan would be quite satisfactory.